Cloud Migration Guide

⚠️ Important Shutdown Notice: The bwCloud-OS Gen2 infrastructure will be permanently shut down in September 2026 (refer to the bwCloud-OS website for the timetable). All projects and data that have not been migrated to Gen3 by this date will be irrevocably deleted. To continue using bwCloud-OS after the shutdown of Gen2, please ensure that you have obtained the necessary Gen3 entitlement and appropriate quotas (which are subject to costs) from your home institution in a timely manner.

Entitlement and Quota Notice: For bwCloud-OS Gen3, entitlements and quotas are assigned exclusively by your home institution. A valid bwCloud-OS Gen3 entitlement is required to register for the service. During registration, your initial project quota is determined by the value assigned to your account by your home institution. This quota may be zero or a default value that does not meet the requirements of your intended project. To avoid duplication of effort, please inform yourself about your institution's current policy for assigning quotas before registering for the service. The appropriate contact point for such matters is your institution's local IT support. The bwCloud-OS team (via the bwSupportPortal) cannot grant or modify entitlements or quotas and cannot provide information about your home institution's policies.

In a Nutshell

Migration requires a new entitlement for Gen3 and appropriate quotas. There is no automatic migration path: Gen2 and Gen3 are completely separate environments. Network-related configuration (IP addresses, DNS records and resolvers, security groups, etc.) will change, and manual reconfiguration may be needed. Recommended approach: Start a new, fresh instance (VM) in Gen3 and copy your old data over the network (e.g., via rsync).

General Information

This guide explains how to migrate your resources from the old bwCloud-OS (Gen2) environment to bwCloud-OS (Gen3). Because the two environments are completely separated, there is no automatic migration path. The recommended approach is to set up fresh instances in Gen3 and copy your data directly over the network using tools like rsync. Alternatively, you can manually export your resources (such as VM snapshots) from the old cloud, download them locally, and upload them to the new environment. Please note that network settings and Security Groups cannot be copied and must be manually reconfigured in the new environment.

Important Prerequisites: Entitlements and Quotas

The new bwCloud-OS (Gen3) will become a paid infrastructure platform. Therefore, it is necessary for each participating university or institution to actively assign the corresponding entitlements to its users. You cannot simply transfer your old projects directly without this authorization.

• Missing Entitlement? If you have not yet been assigned an entitlement, please get in touch directly with your local institution or university's IT support.
• Quota Allocation: Please note that the allocation of resource quotas is entirely managed and regulated through your respective institution.

Details can be found here.

ℹ️ Note on Group Projects: The migration of complex group projects will take place in a second phase. The timetable is available here.

Dashboard Login

• Old bwCloud-OS (Gen2)
• New bwCloud-OS (Gen3)

Networks

The new infrastructure includes not only new networks but also new network-related features such as load balancers. You can find an overview here.

Network-specific differences between regions and details about the individual networks can be found in the following guide:

➡️ Guide: Network Configuration by Region

Transferring Data and VMs

There are basically two ways to transfer your data to the new bwCloud-OS (Gen3): The rsync method over the network and the snapshot method.

Transferring Data

Your data might reside directly on the root disk of your instance or on a separately attached Cinder volume. While it is technically possible to migrate an entire Cinder volume by converting it to an image and uploading it to the new cloud, we strongly advise against this approach. The process is extremely slow, and depending on the backend configuration, the upload may silently fail.

Our recommendation: Transfer your data directly over the network using rsync. This method works efficiently and universally, regardless of where your data is stored on the VM.

Step-by-Step Guide:

• Prepare the Destination: Start a fresh VM in the Gen3 environment. If your data was stored on a separate volume in Gen2, create a new empty volume of the appropriate size, attach it to your new Gen3 VM, and then format and mount it. Detailed instructions can be found here.
• Establish Connectivity: Ensure that your old Gen2 VM is reachable from your new Gen3 VM via SSH. You can achieve this by adding an SSH public key from the new VM to the authorized_keys file on the old VM, or by temporarily enabling password authentication.
• Sync Your Data: Use rsync to securely copy your files and directories directly over the network.

rsync -avz --progress /path/to/old/data/ root@<NEW_VM_IP>:/path/to/new/destination/

Transferring VMs

Prerequisites

• Access to both bwCloud-OS environments and
• Application Credentials, as described here and
• OpenStack Client installed, as described here.

Procedure

When transferring a VM, you create a snapshot of its current state, download it, and use it as a base image in the new environment.

Step 1: Create a Snapshot

First, source your old bwCloud-OS Gen2 credentials and find the ID of the instance (VM) you want to migrate:

source old-creds.sh 
openstack server list 
openstack server image create --name <snapshot_name> <instance_id>

Step 2: Download the Snapshot

The Image ID should have been prompted in the previous step. However, it is also possible to find the ID of your created snapshot and download it to your local computer later:

openstack image list
openstack image save --file myimage.img <snapshot_id> 

Step 3: Upload to the New Environment (bwCloud-OS Gen3)

Source your new cloud credentials and upload the image file. Important: Always set the visibility to Private so other users cannot use your image as a base for their services.

source new-creds.sh
openstack image create --file myimage.img --private myimage

Alternative: You can also upload the downloaded .img file using the new Horizon GUI by navigating to Compute -> Images.

Step 4: Start the Instance

You can now start a new instance using this uploaded image. Remember to reconfigure your Security Groups and note that you will receive a new IP address.

To start a new instance:

• Log in to the bwCloud-OS Gen3 Dashboard.
• Navigate to Project --> Compute --> Images. The uploaded snapshot should be listed there.
• Click on "Start", choose an instance name, and select the network and SSH key (or create a new one).